Facility Maintenance Software — Work Orders, Inspection Rounds and AI Photo Proof in One App
CosaNostra runs the day-to-day of a small maintenance team. Requests become work orders with an assignee and a deadline. Preventive maintenance repeats on schedule in one calendar. Every round and repair comes back with an AI-checked photo instead of reports and photos scattered across chats, so you see what was fixed and when without walking the building.
Features
Talk to the app like an assistant. Work orders, rounds and shifts — by voice.
"Leak under the sink in the London meeting room on the third floor — send Anton today before 2 p.m., photo of the pipe before and after."
Your team's work plan — all on one screen: work orders, inspection rounds, preventive maintenance and technician shifts.
Routine maintenance — with checklists and schedules: the building systems inspection repeats on its own, and the technician ticks off each item with a photo.
AI reads the gauge and verifies the value from the photo — pressure, meters and indicators checked against the allowed range, not a number written down by hand.
Comments, photos and request history — all in one place: what was done, what needs to be ordered and when to come back.
Engineering team shifts and duty schedules — all in one place: on-duty shifts, replacements and shift check-ins.
Take a photo of the problem — AI will identify it and create a request with a description, ready to assign to a technician.
Write it all in the task — "Fan coil cleaning, 3rd floor, Fridays 10–12, every 3 months, Ilya and Alex, remind a day before" — and AI will detect the time, assignees and fill in the required fields.
CosaNostra is a better alternative to running building maintenance in WhatsApp groups! Unlike chats where photos of leaks and tenant requests get lost among messages, the app turns every request into a work order with a specific technician and verifies each checklist item with an AI-checked photo. Nothing is forgotten — every job has a schedule and a deadline. Each technician sees only their own buildings and shifts, without the noise.
Pricing
Two
Group of up to
2 users
Always free
Five
Group up to
5 users
5,99$ per month
Twenty
Group up to
20 users
19,99$ per month
Hundred
Group up to
100 users
59,99$ per month
FAQ
How does AI photo proof work for maintenance?
What happens if AI rejects a photo?
Can I check technicians' work without visiting the site?
How do I run a facility inspection checklist in the app?
How do I build a preventive maintenance schedule?
How do I log a maintenance request quickly?
Can I create a work order with a single sentence?
How do I schedule shifts and replacements?
Can I assign tasks to contractors?
Does it replace a CMMS?
Do I need hardware or long training?
How much does it cost and is there a free plan?
What a day looks like with CosaNostra
A technician photographs a leak — AI identifies the problem and creates a request, the manager assigns it in one tap.
Morning
The daily round closes item by item with photos, gauge readings are checked by AI — the manager opens only the items it flagged.
Afternoon
Filters, pumps and electrical panels were serviced on schedule — each recurring task stays in the calendar with a photo and a time stamp.
End of the month
Who CosaNostra is for in facility maintenance
Office buildings and business centers: tenant requests, daily rounds and preventive maintenance in one calendar.
Retail chains and branch networks: several sites, one list of work orders, photo proof from every location.
Maintenance contractors for small commercial buildings: work orders from client chats, technician schedules, a photo of every job.
Office managers: office maintenance for AC, lighting, plumbing and kitchens as recurring tasks, with contractors as task owners.
Hotels, fitness clubs and other properties with a small engineering team: inspection rounds with photos, seasonal checks, quick replacements.